Invoicing made incredibly simple
Create invoices faster with forms, voice or AI.
PaidInvoice helps freelancers and small businesses create, send and track invoices in less time. Speak it, type it, or build it the standard way, then get paid.
Free forever
14-day pro free trial
AI-powered invoices
JM
SR
TP
DK
Trusted by 2,000+ businesses
JM
SR
TP
DK
Trusted by 2,000+ businesses
4.9/5 from 600+ reviews
Loved by freelancers, agencies & small businesses.
Before you download
Everything PaidInvoice does.
Every tool below is included from the free plan up, Pro and Business unlock more of the advanced ones.
1. Create & send
Invoices in seconds
No faff. Add the details, preview it, and send.
Use forms, voice or AI
Speak it, type it, or build it, whatever’s fastest.
AI invoice descriptions
Turn rough notes into clean invoice descriptions.
AI line items
Turn messy job notes into invoice-ready line items.
Quotes to invoices
Send a quote first, then turn it into an invoice on approval.
Send by email or link
Email it, share a link, or download a polished PDF.
Save & reuse clients
Store client details once and reuse them whenever you need.
Multi-currency
Bill clients in GBP, USD, EUR and more.
2. Look apart
Modern invoice templates
Clean, sharp styles that make your business look properly put together.
Your logo & brand colours
Add your details so every invoice feels like yours.
Live invoice preview
Watch your invoice update as you build it.
Payment terms & notes
Add due dates, terms, project notes and thank-you messages.
Remove PaidInvoice branding
Keep client-facing invoices focused on your business, not ours.
3. Get paid
Payment links
A clean page where clients can view and pay their invoice.
Card, bank transfer & more
Let clients pay the way that suits them best.
Track payments easily
Know the moment an invoice is viewed, paid or overdue.
Deposits & part-payments
Ask for a deposit upfront and track the rest, no maths headache.
Automatic reminders
Friendly nudges sent before and after invoices are due.
AI payment chasers
Write polite reminders without sounding awkward.
4. Time & expenses
Time tracking
Log hours worked and bill them back to a client.
Manual expenses
Log business costs so they don’t disappear into your notes app.
Receipt uploads
Attach receipt images to expenses and keep records tidy.
Add time & expenses
Turn billable hours and client costs into line items.
5. Numbers, tax & MTD
Dashboard at a glance
See total invoiced, paid, unpaid and overdue in one place.
Reports & cash flow
Understand what came in, what’s owed, and what needs chasing.
Expense summaries
See where your money’s going by category, client or date range.
VAT-friendly invoices
Add VAT numbers, VAT rates and tax breakdowns where needed.
Accountant export pack
Export clean reports your accountant can actually use.
MTD-friendly records
Keep digital records that help you prepare for Making Tax Digital.
6. Work anywhere
Web app on any device
Use PaidInvoice on desktop, tablet or mobile browser.
Mobile-friendly flow
Create, send and track invoices from your phone.
Cloud saved
Your invoices, clients and settings are saved securely online.
Why PaidInvoice
Everything you need
to get paid.
No clutter, no accounting jargon, just the tools that get money in the bank.
Invoices in under 30 seconds
No blank pages. Pick a client, add the work, and it’s ready to send.
Type it, say it, or fill it in
Speak it, type it, or build it, whatever is the fastest option for you.
Know who’s paid you
Live status on every invoice: Draft, Paid, Viewed or Overdue.
Live invoice preview
Watch your invoice update as you build it live, no guessing.
50+ templates that impress
Add your logo and colours, it looks like you made it in-house.
Get paid without the chase
Card, bank transfer, digital or wallet, ready to integrate into every invoice.
Ready for your accountant
Export clean CSV and PDF summaries in one click for your accountant.
Making Tax Digital ready
Records kept automatically, HMRC-friendly and MTD compliant.
Invoices in under 30 seconds
No blank pages. Pick a client, add the work, and it’s ready to send.
Type it, say it, or fill it in
Speak it, type it, or build it, whatever is the fastest option for you.
Know who’s paid you
Live status on every invoice: Draft, Paid, Viewed or Overdue.
Live invoice preview
Watch your invoice update as you build it live, no guessing.
50+ templates that impress
Add your logo and colours, it looks like you made it in-house.
Get paid without the chase
Card, bank transfer, digital or wallet, ready to integrate into every invoice.
Ready for your accountant
Export clean CSV and PDF summaries in one click for your accountant.
Making Tax Digital ready
Records kept automatically, HMRC-friendly and MTD compliant.
AI that works for you
AI that writes invoices so you don't have to.
Describe what you need, or just say it out loud, and PaidInvoice builds a professional, ready-to-send invoice in seconds. Edit, send, and get paid faster than ever.
1. Describe
Type or speak the work and client.
2. AI creates
A complete invoice, instantly.
3. Review
Tweak and review anything in one tap.
4. Send & get paid
Share a payment link and track it.
AI Invoice Generator
Beta
Templates that impress
Invoice templates that make
your business stand out.
Pick a style, drop in your logo and brand colors, and send invoices clients actually trust. Over 50 designs, from clean and minimal to bold and creative.
50+ templates
Fully customizable
Add your brand
Designed to impress
Nova
Clean & professional
Caspian
Premium & futuristic
Dune
Trusted & elegant
Blush
Bold & friendly
Live preview
My Business
New York, United States
INVOICE
#INV-2026-001
INVOICE FROM
My Business
hello@mybusiness.com
INVOICE TO
JD Limited
john@jdbusiness.com
DUE DATE
19 Jul 2026
TERMS
Net 7 days
CURRENCY
GBP
Item
Qty
Rate
Logo design
1
$950
Website design
1
$1,200
Subtotal
£2,150.00
Tax
£0.00
Total
£2,150.00
Color presets:
Work anywhere
Watch your invoice update as you type.
No more guessing what it’ll look like once sent. Change the colour, swap the template, add a line item, it updates live on the right, exactly as your client will see it.
See every change in real time, no refresh
Switch templates without losing your details
Preview exactly what your client will open
Work anywhere
Create, send, and get paid from anywhere.
Web and mobile, always in sync. Raise an invoice from your sofa, the office, or the job site, and watch the payments roll in.
Create invoices on the go
Track payments from your phone
Everything syncs in real time
Payment received
£1,250.00
Paid
Acme Corporation · INV-2026-0214 · via payment link
Auto-reminders · Pixel Perfect
Overdue
Invoice sent
28 Jun
Friendly reminder
05 Jul
Final reminder scheduled
Today
Get paid faster
Get paid up to 2x faster.
Automatic reminders, one-tap payment links and live status tracking chase invoices for you, so you spend less time waiting and more time working.
Create invoices on the go
Track payments from your phone
Everything syncs in real time
Reporting & exports
Reports your accountant will actually thank you for.
Know what's paid, what's owed and what to send your accountant, without the spreadsheet headache.
Export to CSV
PDF summary
Accountant pack
Paid / unpaid / overdue
Xero & QuickBooks workflows coming soon.
Reports · Q2 2026
Export CSV
Accountant pack
Total invoiced
£24,250
24 invoices this quarter
Paid £18,900
Outstanding £3,950
Overdue £1,400
How it works
Get paid in 3 simple steps.
Speak it, type it, or build it the standard way, then get paid.
1
Create
Invoice #1042
Draft
Client
Acme Studio
Logo design
£600
Website
£900
Total
£1,500
Add your client and details using a form, your voice, or AI. We'll handle the layout.
2
Send
Invoice #1042 sent
to Acme Studio · just now
Delivered & opened by client
Email it with a payment link in one click, or download a polished PDF to send yourself.
3
Get paid
Alex just paid Invoice #1033
£1,250.00 received
Paid in full 🎉
Paid
Track views and payments live, with smart reminders chasing anything that's late.
Pricing made easier
Simple pricing,
no fluff.
Start free forever. Upgrade when you're ready. No hidden fees, cancel anytime.
Get 2 months free with annual billing!
Pro plans include a 14-days free trial.
Cancel anytime.
Free invoice generator
Need one invoice right now?
Create a professional invoice for free, no account needed. Save time by creating a free PaidInvoice account.
Loved by 2,000+ businesses
Everything you need
to get paid.
No clutter, no accounting jargon, just the tools that get money in the bank.
Verified customer
"I made and sent an invoice in under a minute. It honestly felt like cheating."
SR
Sam Reed
Freelance designer
Verified customer
"The templates look way more professional than what I was using before. Clients notice."
PN
Priya Nair
Creative agency owner
Verified customer
"Finally an invoice tool that doesn't feel like accounting homework."
MW
Marcus Webb
Small business owner
Verified customer
"I used to dread invoicing at the end of a shoot. Now it's the easiest part of the job."
EC
Elena Cruz
Freelance photographer
Verified customer
"Got paid two days faster just by switching over. Clients seem to open these emails immediately."
DO
Daniel Osei
Marketing consultant
Verified customer
"Set up recurring invoices for my retainer clients once and haven't thought about billing since."
LF
Lauren Fisher
Web developer
Verified customer
"I switched from spreadsheets and never looked back. Tracking who's paid is actually easy now."
TN
Tomas Novak
Copywriter
Verified customer
"My clients comment on how clean the invoices look. It makes me seem way more established."
AR
Aisha Rahman
Virtual assistant
Verified customer
"Simple enough that I don't need to train anyone on it. That alone saved me hours."
JS
Jake Sullivan
Landscaping business owner
FAQs
Frequently asked questions.
Everything you need to know before you start. Still stuck? Contact us.
Yes. Our Free forever plan lets you create up to 3 invoices a month, save clients and download PDFs, with no time limit and no card required.
No card needed. Start on the free plan or try Pro free for 14 days. You'll only be charged if you choose to keep Pro.
Yes. You can switch plans whenever you like from your account settings. Changes take effect immediately and billing is prorated.
Yes. Describe the work in plain language, or speak it, and our AI assistant builds a complete, ready-to-send invoice you can edit in seconds. Available on Pro.
Always. Every invoice can be downloaded as a polished PDF, on every plan, including Free.
Yes. You get payment link with every invoices so clients can pay by card or bank transfer, and you get notified the moment they do.
Of course. Choose from 50+ designs, then add your logo, brand colors and details. Your invoices look like you, not a generic template.
Yes. Export CSV summaries, or send a tidy “Accountant Pack” with paid, unpaid and overdue breakdowns. Available on Business.
Connect your Stripe account (or create one in 5 minutes). Money goes directly to your bank. Clients pay via hosted checkout: Stripe (cards), Apple Pay, Google Pay, or bank transfer. PaidInvoice takes no fees beyond Stripe's standard processing.
Not at all. If you can fill in a form or send a text, you can use PaidInvoice. It’s built for business owners, not bookkeepers.
Yes. All data is encrypted in transit and at rest, and we never share your client information with third parties.
Invoicing made incredibly simple
Ready to save time and
get paid faster?
Start with the free plan, or try Pro free for 14 days. No credit card required.
Free forever
14-day pro free trial
AI-powered invoices
JM
SR
TP
DK
Trusted by 2,000+ businesses